With effect from 16 February 2019, Regulation (EU) 2016/1191 on the European Union shall apply on promoting free movement of citizens by simplifying requirements of certain official documents in the EU, which eliminates the following formalities:

Exemption from legalization and Apostille

The exemption is apparent from Art. 4 of the Regulation and is absolute.

However, the Regulation does not affect bilateral and multilateral treaties
which provide additional facilities in the area of legalization and apostille exemption.

Exemption from submitting a certified copy with the original

The exemption is apparent from Art. 5 par. (1) and assumes that if an official document falling within the scope of the Regulation has been submitted, a certified copy of it may no longer be required.

Acceptance of certified copy instead of original

This rule appears in art. 5 par. (2) and is conditional on its existence in national law.

More specifically, when the authorities of a State accept certified copies of their own documents instead of the original, they must accept such copies and documents falling within the scope of the Regulation issued in another Member State.

Exemption translation and recognition of translations

Regarding to translations, the Regulation establishes two simple rules and a complex system.

The first rule relates to the recognition of authorized translations in all Member States. So, according to art. 6 par. (2), “an authorized translation by a person qualified to carry out such translations under a Member State is accepted in all Member States”.

The second rule, probably less applicable in Romania is that translation is not necessary when the document is already written in an official language of the receiving Member State or in another language expressly accepted by it.

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